KASTLE SYSTEMS
Receptionist/Administrative
Assistant
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Basic
Function: |
The primary objective of this position is to answer busy phones,
greet visitors, and maintain tidiness of common areas. This position also involves preparing
customer proposals and agreements, conference room scheduling and data
entry.
Kastle
is looking for a hard-working, detail-oriented, articulate, professional
Receptionist with first-class presentation in person and on the phone.
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Accountabilities: |
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Serve as first point of contact for all visitors and
clients on a daily basis
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Maintain a pleasant, professional demeanor and phone
manner at all times
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Greet and direct visitors, forwarding inquiries to
appropriate personnel
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Maintain an orderly and professional front desk appearance
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Exceptional communication skills and strong customer
service skills
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Demonstrate enthusiasm, initiative, teamwork and
professionalism
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Answer and direct incoming calls accurately and
professionally
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Open & sort incoming mail
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Arrange for same day courier services and priority
mailings via Federal Express
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Respond to general administrative inquiries, including
conference room reservation requests, type proposals, memoranda and letters for
various department personnel
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Manage tenant files for customer proposals and agreements
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Trouble-shoot office equipment malfunctions and place
service calls when necessary
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Liaison to property management for facilities related
issues
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Update informational lists on internal website
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Perform special projects as assigned by management
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Knowledge: |
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Experience: |
Successful candidates should also have the following qualifications and experience:
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Other: |
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Contact: |
Simone Willis, Office Manager
Phone: 703.247.0267
Fax: 703.528.2103